How To Solidify Your Systems

However, you hand them the folder and they go in and they do it the way they know how. Did you implement a system? NO.

You may have a process that needs to create the folder upon enrollment, but there’s no instruction to complete the process. So your instructions are the system.

So now, let’s go to the next scenario. Suppose you now have to give your team the task of completing the children’s file. Along with completing the children’s file, you give them instructions. Now, this is where many of you are. You have given them instructions, but the instructions are not set up for delegating according to the owner’s expectations. You may give them a checklist and say follow this checklist. But here at IOwnADaycare and Jumpstart School Of Systems, not only do we ask you to give instruction, but you allow your team to implement your instruction based on your expectations.

So to give you another example where you follow the School Of Systems way, you will give them a filing system process. So your filing system process is all the files that you use in your organization and how they are found. For example, if you had children’s files, then your children’s files will be determined by the color. It will be determined by the items that go into the file. It will be determined about how you want those files to be labeled. So that’s a filing system. So now we are empowering anyone that works in your office to follow the filing system, not just the process of creating the children’s file. But finally, it is according to the filing system.

Now, where does the timeout process come in? All right, I’m so glad you asked.

Now you will give a new person time to implement your filing system process. But you don’t walk away, you take a time out and you go back and review. You review if the individual can follow your instructions step by step. You review if you have given your instructions enough clarity for the person to execute. Now, you go back in, you review those children’s files, and if you find where the documents are not according to expectation. The children’s file is not set up according to the instructions, which means you have to go back and check your system.

So before you move on, make sure that the system is in place. This is how I want things done. You take that time out and you go back and you review. You review the execution of your system. Once you review the execution of your system, if it works, you’re able to delegate and not look back because you know that your instructions are clear. And because they are clear, anybody can do it. Now you scale, and of course, there’s more information about scaling and you can find that on our previous blogs.

But I wanted to make sure that you understood that that is the biggest solution to your system creation is the timeout process.

Take time to go back and review if a person was able to complete the task according to your instruction, if so, you’re good to go. Your instructions are in place. If a person finds where they can’t get it done by following your instructions, then that means going back, reviewing your instructions, and determining what part of my instructions must require my attention. Give it the proper attention it needs by editing the instructions and going back through the process to ensure that these instructions can be implemented by anybody.

Well, all right guys. I hope you got it the way I feel it, the way I do it, the way I teach it. I hope that you are ready now to say ‘AHA’. If you see it, then I’m your girl.

Be sure to visit my website www.jumpstartmychildcaresuccess.com and grab your ticket.

Now, if you are one of my girls who says ‘I’m not traveling this year right now, Coach, but I like what you’re talking about’, then come on to my free webinar by registering at www.learnnewsystems.com 

And find out more about my four-step process.